A virtual dataroom (VDR) provides an encrypted platform for storing and sharing documents online. They are commonly used to raise funds or for due diligence. They also provide granular permissions.

To make the most of a VDR it is essential to be aware of the type of data that will be uploaded and how it’ll be organised. Begin by sketching out your desired outcome, like an investment recommendation, then begin to look backwards and determine what kind of data will be needed to achieve your goal.

You’ll need to prepare an exhaustive list of the different documents you’re likely to be sharing for legal documents, such as articles of incorporation as well as shareholder agreements and intellectual property filings, and operational documents like customer lists and supplier contracts, as well as employee handbooks, plus any market research reports or analysis of competition you’ve done. Don’t forget to include any first-hand quotes from customers about their experiences with your brand.

It’s also beneficial to include a Q&A section where investors can make inquiries or raise points to keep the discussion focused and productive. It’s essential to select an application that comes with advanced commenting capabilities. This will allow you to create notes on documents without others seeing them, and create a central space for communication.

Use a solution that features an activity log, so you can track how your data is accessed and ensure that everyone is following the guidelines for handling files. It is also recommended to consider using watermarks to reduce the chance of theft or accidental alteration. Also, you should provide user-friendly training resources and sessions to help ease new users with the platform.

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