Virtual data rooms are a vital instrument for companies to facilitate transactions. The proper VDR can make the difference between an efficient and seamless process, and one that is slow and compromises the success of the deal.

A good virtual data space provider provides customizable features to further protect sensitive data. They include strong physical security measures like offsite backups of data and fire protection as well as other physical security measures. These features include data encryption both in transit and at rest, dynamic watermarks on each page of any document that https://dataroomtechnologies.com/ is printed or viewed as well as granular permissions to users that allow administrators to control who can view print, download, or view documents.

Another benefit of a virtual data room is that it gives you a centralized place to store and share confidential documents. This significantly reduces the amount of time spent on emailing documents around, and makes it easier to access files during due diligence, project collaboration or other business tasks.

A well-designed virtual data space offers an audit trail of each document and user’s activity. This is an essential feature for companies in highly-regulated industries such as finance or healthcare where compliance is crucial. In the event of an investigation or audit the ability to keep track of when and who accessed data can assist in maintaining compliance.

In a recent example, a major pharmaceutical company utilized a virtual dataroom to support a merger with another industry giant. The VDR’s simplified communication and improved security of data allowed the parties to reach an agreement quickly.